One of the many questions I receive concerns responses that don’t address the points in an email request. Many people feel their business emails are not responded to as they would like, both in substance and speed.
While most tend to blame the recipient, there are things you can do as the sender to help the process along. To ensure your business email gets read (although never guaranteed) and stands out in a cluttered inbox, focus on clarity, structure, and professionalism.
I’ve discussed these variables before, so let’s wrap them up into a simple format you can follow:
Subject Line:
Be concise and specific.
The subject line should quickly tell the recipient what the email is about.
Example: “Meeting Request: Q4 Sales Strategy Discussion” or “Follow-up on Proposal Submission – Action Required”
Add your full name, job title, company name, and phone number in the signature block.
Additional Tips to Get a Response:
Proofread for grammar and spelling errors.
Avoid jargon or complex terms—keep the language simple and straightforward.
Follow up appropriately if you don’t receive a response within a reasonable time.
Following this format keeps your email professional, clear, and easy to read, increasing the likelihood of it being opened and acted upon.
Next week, I’ll cover how to send a follow-up email to get the best results. Why not subscribe in the top/right sidebar to receive a short note when I post my next update?
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